International Adventurous Journeys
An International Adventurous Journey is defined as one where it takes place in a country other than where the participant is registered with the Award.
If you (or participants within your Award Unit) are undertaking an International Adventurous Journey, you must ensure you abide by the guidelines set out in the International Handbook here. The relevant section is 8.17 International Adventurous Journeys which says
“An International Adventurous Journey may involve a group visiting another country which may or may not be operating the Award...Delivery of the Adventurous Journey must adhere to any Award and legal regulations of the destination county, as well as those of the home country. Responsibility for the delivery of the Adventurous Journey remains entirely with the home country Award Centre”.
A participant(s) from New Zealand undertakes an International Adventurous Journey in another country.
- Award Leader notifies the National Office in New Zealand of the proposed International Adventurous Journey using this form. This should be done at least two months before the International Journey departure to ensure time is available for any necessary dialogue.
- The National Office in New Zealand checks the form and clarifies any of the information as required.
- The National Office in New Zealand notifies the appropriate contact in National Office of the destination country or the International Award Foundation about the proposed journey including sharing information provided in the form in case further clarification is needed.
A participant(s) from another National Award Office or International Award Centre undertakes an International Adventurous Journey in New Zealand.
- The home National Award Office or International Award Foundation informs the National Office in New Zealand of the proposed International Adventurous Journey using this form.
- If the International Adventurous Journey is being undertaken using one of the Award’s approved Accredited Award Providers then the National Office in New Zealand will confirm this with the Accredited Award Provider.
- If the International Adventurous Journey is not being undertaken using one of the Award’s Accredited Award Providers, the National Office in New Zealand will confirm with the key contact for the participant(s) that the International Adventurous Journey is being undertaken under the appropriate Safety Management Systems of the Award Centre the participant(s) is registered with.
NB If an Approved Activity Provider is hosting an international group undertaking an Adventurous Journey in New Zealand they need to complete this form.
REPORTING A SERIOUS EVENT
It is the responsibility of the organisation whose Safety Management System the International Adventurous Journey event is being carried out under to report a serious event to the National Office in New Zealand. The National Office in New Zealand defines a notifiable event based on the Health and Safety at Work Act 2015 (HSWA) definition of a Notifiable Event which is:
“A notifiable event is when any of the following occurs as a result of work:
- a death
- notifiable illness or injury
- a notifiable incident”
The National Office will follow-up any Serious Event in accordance with the International Handbook for Award Leaders by the National Director notifying the International Award Foundation and the National Office will request a copy of the WorkSafe investigative report into the incident as well as the internal investigation undertaken by the Award Centre or Accredited Award Provider.