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Payment Options for Award Units

 

Award Units are now able to choose the payment options available to their participants when registering.

Option One is better suited to Award Units who charge an admin fee as National Office will not collect any additional fees on behalf of Award Units.

If you wish to change your payment option please email finance@dofehillary.org.nz

 

Click the plus icon to familiarize yourself with each option and the process involved.

 

Option One - Participants Pay the Award Unit Directly

 

  • Participants will approach you and advise they are interested in doing the programme.
  • Upon your agreement you direct them to the online record book site to register for the various level (https://www.onlinerecordbook.org). 
  • During the registration process the participant will only have the payment option – Pay Award Unit directly.
  • Once the registration process is completed, the registration will appear in the Award Leaders ORB profile under ‘To do list’.
  • The Award leader will need to tick the payment confirmed box and then approve the registration (making the online record book active).
  • Once the registration has been approved, National office will invoice the Award unit at the end of the month the approval was actioned.

Example: If the participant completes his/her registration on the 03 January 20XX and the Award Leader approves the registration on the 15th January 20XX. On the 1 February 20XX, National office will run a report for all approved registrations dated 01-28 Jan 20XX and issue an invoice to the Award unit dated 31 Jan 20XX. The Award unit will have until the 20 Feb 20XX to settle the invoice.

 

Option Two - Participants Pay National Office Directly

  • Participants will approach you and advise they are interested in doing the programme.
  • Upon your agreement you direct them to the online record book site to register for the various level (https://www.onlinerecordbook.org/). 
  • When the participant goes through the registration process, they will be asked how they wish to pay and will have two options available to them

1. Pay online using the payment gateway – If the participant selects this option then on completion of the registration process a link will be sent to their parent (using the email address the participant entered for their parent during the registration process). The parent will click on this link and it will take them to a payment gateway whereby they can pay using their debit/credit card. Before payment has been made the ORB will say 'Not Paid'. Once payment has been made, the system will automatically update the participants online record book payment status to ‘Paid’.

2. Pay National Office directly via internet bank transfer – National office’s banking details will be listed on this option as well as the price of Bronze, Silver and Gold levels.  Before payment has been made the ORB will say 'Exempt'
Once payment has cleared in the Duke of Edinburgh Hillary Award’s bank account, an Award staff member will change the participants online record book payment status to ‘Paid’.

  • Once the registration process is completed, the registration will appear in the Award Leaders ORB profile under ‘To do list’.
  • The Award leader will need to approve the registration (making the online record book active).
  • Only once the registration has been approved will the participant be able to have full access their online record book.
  • Please DO NOT approve any registrations if the payment status is not reflecting as ‘PAID’.
  • Any online records approved that have not been paid will be invoiced to the Award Unit and the Award unit will be responsible for ensuring payment is made to National office.

FEE STRUCTURE
Bronze and Silver registration fees - 86.25 (GST incl.)
Gold registration fees - $115.00 (GST incl.)

All payments made using the online payment gateway are charged a fee of 3.4% of the registration fee (e.g. Bronze level of 86.25 x 3.4% = $2.93 online payment fee charge).

 

 
 
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